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Annual Owners’ Meeting
September 10, 2016 @ 10:00 am - 12:00 pm
Our 2016 Annual Chesapeake Station Owner’s meeting will be held in one of the upstairs meeting rooms of the Northeast Community Center, next to the Water Park in Chesapeake Beach. A package is being mailed to the owner of each residence, which contains the meeting agenda, a ballot for the 2016-2017 Board of Directors’ election, draft minutes from the 2015 Annual Meeting, the 2016 budget expenditure report, the 2017 budget proposal, and a proxy form (click here to download the form).
Only complete the proxy if you cannot be present for the meeting. If you cannot attend, please fill out and sign the proxy form checking only one box. If you choose to designate another CSHOA member who will be attending the meeting to act as your proxy for voting purposes, then write his or her name in the blank space provided. Once completed, mail the proxy form to the CSHOA, c/o Krystl Cain. Or you may give your completed proxy to another HOA member, who will be attending, to bring to the meeting.
While there are several names already listed on the ballot, nominations for the Board of Directors are still being accepted. If interested in serving your community in this capacity, please contact Elizabeth Henderson ([email protected]) or any current board member to have your name added to the ballot. We will also be taking nominations from the floor. You may vote for no more than five people. If you include a write-in name it will count as one of the five.
Our room will be open at 9:30 a.m. for registration and refreshments (coffee and pastries) and the meeting should conclude by noon.
We look forward to seeing and talking to you at the meeting.
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AGENDA 09:30 Registration and coffee 10:00 Call to Order, Introductions, and Meeting Agenda Approval – Keith Pardieck (5 min) Review and Approval of 2015 Minutes – Elizabeth Henderson (5 min) Treasurer’s Report – Roland Schlehuber (20 min) Financial Status & Reallocation of reserve funds Assessment Review 2017 Budget proposal Committee Reports (20 min) Architecture – Sven Thulin Grounds — Pam Johnson Beach Advisory – Ed Solkowski Social – Vacant. Do you want to have an Octoberfest this year? Commodore — Sven Thulin President’s Report (Other Activities & Accomplishments; 10 min) New and Improved Website (www.ChesapeakeStationHOA.org) Member & Resident Contact Form (CSHOA Directory) Rental Notification Form Property Inspections (2014 & 2016) Old Business (5 min) Revised Resolution 3: Architectural Change Resolution 11:05 Board of Directors Election (30 min) Election committee – candidates Input from the floor New Business (25 min) Drain failure & necessary repairs Traffic & parking passes Neighborhood Watch 12:00 Adjournment of Business Meeting |